I promised a more complete account of the trouble we had with our visas, and now that I’m on a plane en route to London, I’ve got some time to tell the story. It was all caused by an unlikely set of circumstnces, some misinformation, the best intentions of FedEx, and the failure of the British Consulate to follow it’s own procedures or common sense.
The story starts two weeks ago when Jenna and I returned from our house hunting trip in London. I had been informed that my work permit was granted while we were away, and that I would need to use that to apply for a visa. We arrived on a Monday, and on Tuesday we filled out the paperwork to apply for our Visas. We sent the applications that afternoon via FedEx priority to the consulate in Los Angeles. We confirmed that the package was delivered on Wednesday morning.
When we assembled the paperwork for the application we included all of the things they require, bank statements, pay stubs, the printed applications, my work permit, and our passports. We also included a pre-addressed and pre-paied FedEx shipping slip and a FedEx envolope. The idea with the shipping slip and envolope was to ensure that the visas were returned to exactly where they were supposed to go, my office at Google.
We already knew that the consulate was taking five days to process applications, so we didn’t expect to hear anything for the next week. On the following Tuesday we got an email that said Jenna’s visa had been granted, and on Wednesday we got an email that said mine had been granted (I found out later that they had both been granted on Tuesday).
On Friday of last week we had started to get worried. Since the visas had been granted on Tuesday or Wednesday we were expecting to see them in our hands by Thursday or Friday. We called the Consulates 900 number and asked. The guy we spoke to asked us if there was a tracking number in the emails we received (that in retrospect was when I started to get a sinking feeling).
We knew that our FedEx slip hadn’t been used, and there was no tracking number in our confirmation emails. The guy at APTRAN said that we should wait until Monday and call back if we didn’t see the visas before then.
On Monday we called back with the same results. A guy telling us that there should have been a FedEx number in our emails. This call resulted in him sending a message to the consulate to ask someone to call us. No one called us.
So, Monday night we cancelled our Tuesday flight and moved it back to Wednesday, we extended our hotel and rental car through Friday. On Tuesday morning we called APTRAN again right when they opened. We spoke to a lady who said that she would have the Consulate call us, but this time she would mark the message urgent.
Tuesday afternoon we called APTRAN again because we had yet to hear from the Consulate and it was getting late. We had to know if we would need to cancel our flight agian. We spoke to the same lady who agian told us that the Consulate would call and that she had marked our message as urgent.
We waited a few more hours with no results. Jenna suggested that we call the Consulate in Los Angeles directly. We called information in LA and got the main switchboard number for the Consulate. I called about three times before I figured out how to get to an operator (the consulate main number has a phone tree that will trap you in a pre-recorded loop with no way out for several of it’s options).
When I finally got to the choice to talk to an operator I had to wait for about 10 minutes while the phone continued to ring. I could hear the little clicks in the background that indicate that the call was rolling over to one line after another. The phone just rang and rang, but I didn’t have anywhere to go, so I put it on speaker and waited.
Finally an operator answered the call. I explained that I knew he wouldn’t be able to answer visa questions, and that I had already tried the official route, but that things were getting urgent, and I had had no luck with their official anser provider APTRAN.
The operator put me through to someone who he belived could help. That number went straight to a voice mail, and I left a full account of our story, two contact numbers, and all the other relelvant information I could think of.
We received a call back in about 20 minutes, and the lady on the phone had our tracking number. It turned out that the Consulate had sent the visas to our home address even though we had requested them to be sent to my office.
After looking at the tracking information from FedEx we learned that they had attempted to deliver the package on Thursday and Friday, but had deducted that we had moved. Because they thought we moved they didn’t leave a slip, so Jenna and I never knew they had come by.
FedEx was given the wrong address, and our home phone which had already been disconnected. The shippers number that the Consulate used was just a recording that says “Call our 900 number” so there was little FedEx could do at that point.
Once we figured this out, the lady at the Consulate rescheduled the delivery for our hotel and called me back to confirm. I asked her why the didn’t use the shipping insturctions that were included with our application, but she didn’t have any record of that.
When I got off the phone with her, I called FedEx and told them that I would be over to pick up the package from their office right away. By 6pm on Tuesday evening we had our Visas, and were amused to find our original FedEx shipping label included inside the package of materials they shipped back to us.